Minnehaha Academy

Admission Office: 612-728-7722

Minnehaha Academy Privacy Policy

5/2/14

At Minnehaha Academy we are dedicated to protecting your privacy and handling your information in a secure and confidential manner. Protecting your information is important to us, and we want you to know that we respect your privacy. Personal information you share with us in the course of your contact with us is kept confidential. Unless we indicate otherwise, the term “information” in this Privacy Policy means information that specifically identifies you as a student, alumni, donor, parent, employee, or vendor.

Information Collection and Use

Minnehaha Academy is the sole owner of the information collected by Minnehaha Academy, including information collected on our Web site. We will not sell or rent this information to any other individual, business, or organization. Minnehaha collects information from our users by a variety of methods, such as by phone calls, donations, pledges, forms submitted via the web, or mailed communications. In no instance will Minnehaha Academy give or sell any information that we have gathered from any of our constituents. Minnehaha Academy, on occasion, may provide private information to third parties for school-related purposes. Minnehaha Academy works only with reputable third parties for such purposes. Any private information is handled in a secure manner and is never sold, rented, or otherwise shared for purposes other than those of Minnehaha Academy.

Academic Information

Minnehaha Academy seeks to be a responsible steward of the student information entrusted to its care. A guiding principle is that student information will be used only by those with a legitimate interest, on a need-to-know basis, for the purpose of better teaching and working with a student.

Giving

We request information from the donor on our giving forms. Donors must provide contact information (name and address) and, if applicable, financial information (credit card number, expiration date). This information is used to process and receipt gifts made to Minnehaha Academy, as well as to send pledge confirmations and other information. If we have questions or concerns regarding a gift, this contact information is used to contact the donor.

Log Files and Internal Network

On our Web site, we use IP addresses to analyze trends, administer the site, track users’ movement and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information. Users of the Minnehaha network on campus are required to authenticate via our secure proxy server. Students, staff, faculty, and approved guests are the only users allowed on our secure network. M86 Security provides filtering based on the grade level of students. Exceptions to general education filtering are applied at the discretion of the Director of Technology with input from principals. Questions about access to the campus network or filtering can be directed to the Technology Director by sending an email to
[email protected]

Links

Our Web site contains links to other sites. Please be aware that Minnehaha Academy is not responsible for the privacy practices of other sites. We encourage our users to be aware and read the privacy statements of each and every Web site that collects personally identifiable information.

Principals’ Email Newsletters

Principals send weekly newsletters to parents based on the email address on file with our student administrative database. The email list is available for each school’s principal and is used for official business and notifications, as the principals deem necessary to keep parents informed. Changes to your email address should be directed to the Student Accounts office.
[email protected], Phone: 612-729-8321 ext. 1217

The use of parent email addresses is limited to communication from within the Minnehaha community and is not shared with anyone outside of Minnehaha Academy. Parents are encouraged to update their contact information via their online access.

Security: Protecting your information

To keep your (and our) information strictly confidential, we protect it with physical and electronic safeguards, and we make sure that we abide by applicable federal security standards. We regularly review our processes and keep abreast of new technology. We do not allow anyone or any company to have access to information unless we authorize or designate him or her to do so. All of our users’ information is restricted on a need-to-know basis in our offices. Only employees who need the information to perform a specific job (for example, contacting a parent) are granted access to personally identifiable information. The servers that store personally identifiable information are kept in a secure environment.

Employees using laptop computers are advised to store no sensitive data on laptop computers or other portable storage devices. Student grades and progress reports are stored on centralized systems inside the Minnehaha Academy physical and electronic network. In addition, we require all outside businesses or organizations that we work with in any area of our organization, including marketing and data processing, to maintain the confidentiality of your information in accordance with this privacy policy and to comply with all applicable laws. However, we may report your information to government regulators, law enforcement agencies, as required by law in connection with a fraud investigation or in response to a subpoena or legal process.

Our systems are secured in the following ways to protect the collection and storing of personal and financially related information:

*Secure Sockets Layer (SSL) encryption technology to transmit and store confidential information.
*Firewall protection, physical and electronic, and secure access protection to prevent unauthorized access to our data.

If we change our privacy policy, we will post those changes on our Web site so our constituents are always aware of what information is collected and how we use it. We will use information in accordance with the current privacy policy.

If you feel that we are not abiding by this posted privacy policy, please contact Merry Mattson, Director of Technology, at 612-729-8321 ext 1331 or email[email protected].

If you have any questions about the security on our Web site, email
[email protected].